Purchasing & Export Assistant

Multimar Trading

Beirut, Lebanon

Full Time

Media

Feb 17

This job is no longer accepting applications.

Job Summary

This function is in charge of a range of administrative tasks to support the Purchasing & Export team – Responsible for the necessary procedures required in the supply chain process, from order confirmation until the arrival of goods.

Mandatory Qualifications

  • University degree and minimum 4 years of relevant experience.
  • Proficient in Arabic and English

Responsibilities

  • Handles administrative communication with suppliers and clients.
  • Thoroughly check supplier documentation and input data onto internal software.
  • Prepare and take care of order files and documents.
  • Perform self-quality checks on data entry.
  • Provide outstanding customer service to clients.
  • In coordination with the manager, and following their instruction, to handle price calculations and offers to clients, after that, to be in charge of complete follow up on order.
  • After goods are shipped, they are liable to check and approve draft documents from the supplier and process all other essential documentation required at the destination.
  • Ensure that all documentation is received and sent to the destinations on time by courier.
  • Check supplier invoices received and submit to Bookkeeping for payments, with follow-up should specific terms be indicated.
  • Follow up with Bookkeeping on client fulfillment of payment terms.
  • Responsible for flagging and sharing any concerns or problems that may arise with documentation, errors, or delays in delivery.
  • Follow up and Inform supplier of any issues post-delivery of the goods.
  • Assist the manager in report preparations analysis tables and related report development.
  • Weekly meeting with management to discuss pending matters.
  • Submit weekly shipment overview on all pending orders for some destinations
  • Create weekly planner forecasts for products.
  • Devise weekly license and Letter of Credit overview.
  • Submit payments schedule overview of suppliers.
  • File drawback claims and other documentation in proper cabinets.

The ideal candidate must have strong interpersonal skills and possess a strong accurate eye for details.

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Multimar Trading

Global FMCG product sourcing

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