Job Summary
This function is in charge of a range of administrative tasks to support the Purchasing & Export team – Responsible for the necessary procedures required in the supply chain process, from order confirmation until the arrival of goods.
Mandatory Qualifications
- University degree and minimum 4 years of relevant experience.
- Proficient in Arabic and English
Responsibilities
- Handles administrative communication with suppliers and clients.
- Thoroughly check supplier documentation and input data onto internal software.
- Prepare and take care of order files and documents.
- Perform self-quality checks on data entry.
- Provide outstanding customer service to clients.
- In coordination with the manager, and following their instruction, to handle price calculations and offers to clients, after that, to be in charge of complete follow up on order.
- After goods are shipped, they are liable to check and approve draft documents from the supplier and process all other essential documentation required at the destination.
- Ensure that all documentation is received and sent to the destinations on time by courier.
- Check supplier invoices received and submit to Bookkeeping for payments, with follow-up should specific terms be indicated.
- Follow up with Bookkeeping on client fulfillment of payment terms.
- Responsible for flagging and sharing any concerns or problems that may arise with documentation, errors, or delays in delivery.
- Follow up and Inform supplier of any issues post-delivery of the goods.
- Assist the manager in report preparations analysis tables and related report development.
- Weekly meeting with management to discuss pending matters.
- Submit weekly shipment overview on all pending orders for some destinations
- Create weekly planner forecasts for products.
- Devise weekly license and Letter of Credit overview.
- Submit payments schedule overview of suppliers.
- File drawback claims and other documentation in proper cabinets.
The ideal candidate must have strong interpersonal skills and possess a strong accurate eye for details.
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